By Paige McAllister, SPHR, SHRM-SCP
Vice President of Compliance, Affinity HR Group
Please contact Paige McAllister at email@example.com if you have any questions or need assistance.
As of May 7, 2022, all employers in the state of New York must notify employees of certain workplace electronic monitoring. Employers must post a notice in a conspicuous place such as where federal and state employment law posters are kept. Employers must also provide this notice to new employees who are hired as of May 7, 2022 and have them sign to acknowledge receipt. This can be done in paper or electronic format. At this time, acknowledgements are not needed from current employees but employers may have employees sign and return the form if they choose to.
While certain monitoring is not covered, to be safe, all employers should provide this notice to employees to avoid fines ranging from $500 to $3000 per occurrence.
Our team at Affinity HR Group developed a packet with a ready-to-use template notice and employee acknowledgment form. HR Support Plan members can download this packet for free. Big I NY members who don't subscribe may purchase for $90 here.
Note from Lisa Lounsbury, Big I NY's President & CEO:
Big I New York recognizes that staying compliant with state and federal regulations and laws can be overwhelming. That is why we have teamed up with Affinity HR, to provide HR guidance and resources to our members. Affinity HR has a great HR Support Plan that is a much-needed resource for many independent agents. As an example, HR Support Plan subscribers received an alert on this new requirement AND instructions and sample templates to use to make complying easy.
Key Benefits of the HR Support Plan include:
- Unlimited HR compliance consulting
- Custom Handbook
- Handbook revisions upon request
- Monthly legislative updates
- Access to HR tools & templates through client portal
- Members only pricing on Recruiting, Assessments, Organizational Development & Compensation Services
- Discounted labor law posters, background checks & drug screenings